Privacy Policy

Who we are

Our website address is: https://funtorun.co.uk.
Funtorun is a private limited company registered in England and Wales

What personal data we collect and why we collect it

Comments / Forms

Commenting is turned off throughout this site. If you fill in  a reply form on a web page, the only information we collect is the information you actually type.

There are some forms which are completed that clearly state that the data will be collected for runner health and safety information. The only information collected is the data you complete and this data is held in a secure spreadsheet seperate from this website.

Media

Uploading of  visitor images to this website is not provisioned.

Cookies

Please see the cookies policy page.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Additional information

Funtorun Limited uses third party sites to serve some data and images.

These third party sites are
Images – funtorun.smugmug.com (Here is the link to Smugmug data protection statement)
Deep Vision Consulting. We use the auto-bib recognition system provided by this company. Images are loaded to their system for the sole task of bib number recognition. No personal, or team / club / school information is transmitted.
Images are removed within 6 months of the event.
Data – Gsuite drives – part of the funtorun business account with Google. Google GDPR documentation

CROSS COUNTRY INFORMATION

In addition, this website is used as the home for the Leicestershire Primary Cross Country League and also the Leicestershire Secondary Cross Country League. The following information relates directly to the information, data and images related to these organisations and events.

The GDPR legislation came into force in May 2018. Prior to that, I specifically contacted the Information Commissioner’s Office to request guidance regarding the collation and publishing of results data plus the taking and marketing photographs of the events. They explained that these activities fit within their definitions of ‘Legitimate Interests‘ and also suggested some modifications to the way information was held and processed.

Results prior to 2017 were provided in PDFs – one for each race. This method is not suitable for GDPR compliance.
Results are now provided in spreadsheets held in Funtorun GSuite drives. This allows individuals data to be extracted / deleted in line with the legislation.
The PDF files prior to that date can be retained on line as they fit within the definition of Legitimate Interest.

Image processing has been radically changed for the events starting in September 2018.
Images are taken on SD cards.
Images are processed on equipment with encrypted disks or encrypted data volumes.
This data is transferred to encrypted disks and/or encrypted volumes on PCs.
On the processing devices the images are all renamed to match the event, this filename is retained for individual images throughout processing stages.
When data transfer from SD cards has been confirmed (and duplicate copies confirmed), the SD cards are reformatted and the initial files with the camera named files are deleted.
Files uploaded to the online galleries are named exactly the same as the files in the process. This allows all copies of processed files to be readily deleted on request.
Images are provided at no cost to partner organisation to help them promote these events (examples are England Athletics and The Leicestershire-Rutland Sports partnership)